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Privacy policy

Storytel’s privacy policy for recruitment

The service for handling recruitments and simplifying the hiring process (the "Service") is powered by Teamtailor on behalf of Storytel ("Controller" “we” “us” etc.). It is important that the persons using the Service ("Users”) feel safe with, and are informed about, how we handle Users’ personal data in the recruitment process. We strive to maintain the highest possible standard regarding the protection of personal data. We process, manage, use and protect Users’ Personal Data in accordance with this Privacy Policy ("Privacy Policy").

1. General

We are the Controller in accordance with current privacy legislations. The Users’ personal data is processed with the purpose of managing and facilitating recruitment of employees to our business.

2. Collection of personal data

We are responsible for the processing of the personal data that the Users contribute to the Service, or for the personal data that we in other ways collect with regards to the Service.

When and how we collect personal data

We collect personal data about Users from Users when Users;

  • make an application through the Service or otherwise, add personal data about themselves either personally or by using a third-party source such as Facebook or LinkedIn; and
  • use the Service to connect with us, add personal data about themselves either personally or by using a third-party source such as Facebook or LinkedIn.
  • provide identifiable data in the chat (provided through the website that uses the Service) and such data is of relevance to the application procedure;

We collect data from third parties, such as Facebook, Linkedin and through other public sources. This is referred to as “Sourcing” and will be manually handled by our employees or automatically in the Service.

In some cases, existing employees provide recommendations about potential applicants. Such employees will add personal data about such potential applicants. In any such event the potential applicant is considered a User in the context of this Privacy Policy and will be informed and asked to consent to the processing within thirty (30) days. This is also referred to as “sourcing”.

The types of personal data collected and processed

The categories of personal data that can be collected through the Service can be used to identify natural persons from names, e-mails, pictures and videos, information from Facebook and LinkedIn-accounts, answers to questions asked through the recruiting process, business titles, education and other information that the User or others have provided through the Service. Only data that is relevant for the recruitment process is collected and processed, such as CV, cover letter, photos etc.

We ask that Users refrain from sharing sensitive personal data, such as information regarding physical or mental health, political opinion, religious affiliation, union membership or sexual orientation. We also ask that you do not add contact information to your references in your CV. Please instead add such information when requested.

Purpose and lawfulness of processing

The purpose of the collecting and processing of personal data is to manage recruiting and to comply with relevant laws.

Most of our processing of personal data is based on your consent which you can withdraw at any time. Such is the case when we contact you for recruiting purposes and handle your application. If you as a User wish not to have your Personal Data processed for this purpose (future recruitment) please contact us using the contact details in paragraph 9.

When a User is sourced we process their personal data for thirty (30) days based on our legitimate interest to manage and facilitate our recruiting process. Within 30 days such User will be asked to consent to further processing why such continuing processing will be based on the User’s consent.

Certain personal data, such as the information provided to us in a CV or a cover letter, will be processed for twenty four (24) months after a recruiting process has ended to fulfill requirements set out in the Swedish Discrimination Act (2008:567). This processing is therefore based on a legal obligation.

Personal data that is processed with the purpose of aggregated analysis or market research is always made unidentifiable. Such data cannot be used to identify a certain User. Thus, such data is not considered personal data.

The consent of the data subject

By clicking “submit” The User consents to the processing of its personal data in accordance with the Controller’s recruitment purposes. The User consents to that personal data is collected through the Service, when Users;

  • make an application through the Service, add personal data about themselves either personally or by using a third-party source as Facebook or LinkedIn, and that Controller may use external sourcing-tools to add additional information; and
  • use the Service to connect to the Controller, add personal data about themselves either personally or by using a third-party source such as Facebook or LinkedIn.

The User also consents to the Controller collecting publicly available information about the User and compiles them for use for recruitment purposes.

The User consents to the personal data being collected in accordance with the above a) and b) to that it will be processed according to the below sections Storage and transfers and How long the personal data will be processed.

The User has the right to withdraw his or her consent at any time by contacting Controller using the contact details listed under paragraph 9. Using this right may however mean that the User cannot apply for a specific job or otherwise use the Service.

Storage and transfers

The personal data collected through the Service is stored and processed inside the EU/EEA, such third country that is considered by the European Commission to have an adequate level of protection, or processed by such suppliers that have entered into such binding agreements that fully complies with the lawfulness of third country transfers (as Privacy Shield) or to other suppliers where the adequate safeguards are in order to protect the rights of the data subjects whose data is transferred. To obtain documentation regarding such adequate safeguards, contact us using the Contact details listed in paragraph 9.

How long the personal data will be processed

When you connect with us

We will process your personal data for twenty four (24) months from the date on which you chose to connect with us.  After twenty four (24) months you will be reminded of our processing and asked to click “Remove my data” if you want us to stop processing your personal data. If you don't click “Remove my data” we will continue to remind you of our processing every twenty four (24) months and facilitate the process through which you can request that we stop handling your personal data. If you have chosen to connect with us, you must unsubscribe from our mailing list in order to stop receiving job recommendations from us. You can do this under “edit my profile” by logging in to “my profile” on our career site.

When you are “sourced”

We will process your personal data for an initial period of thirty (30) days.  Within this initial period you will be informed of our processing and asked to consent to further processing during twenty four (24) months after which you will be reminded of our processing and asked to click “Remove my data” if you want us to stop processing your personal data. If you don't click “Remove my data” we will continue to remind you of our processing every twenty four (24) months and facilitate the process through which you can request that we stop handling your personal data.

When you apply for a job

We will process your personal data for twenty four (24) months from the last date you submitted an application.  After twenty four (24) months you will be reminded of our processing and asked to click “Remove my data” if you want us to stop processing your personal data. If you don't click “Remove my data” we will continue to remind you of our processing every twenty four (24) months and facilitate the process through which you can request that we stop handling your personal data.

We will also process your personal data for twenty four (24) months after the end of every recruiting process you have been part of at Storytel to fulfill obligations set out in the Swedish Discrimination Act (2008:567) .

3. Users’ rights

Users have the right to request information about the personal data that is processed by us, by notifying in writing, us using the contact details below under paragraph 9 below.

Users have the right to rectification of inaccurate personal data concerning the User, via a written request, using the contact details in paragraph 9 below.

The User has the right to demand deletion or restriction of processing, and the right to object to processing based on legitimate interest or consent.

The User has the right to revoke any consent to processing that has been given by the User to Controller. Using this right may however, mean that the User can not apply for a specific job or otherwise use the Service.

The User has under certain circumstances a right to data portability, which means a right to get the personal data and transfer these to another controller as long as this does not negatively affect the rights and freedoms of others.

User has the right to lodge a complaint to the supervisory authority regarding the processing of personal data relating to him or her, if the User considers that the processing of personal data infringes the legal framework of privacy law.

4. Security

We prioritize the personal integrity and therefore works actively so that the personal data of the Users are processed with utmost care. We take the measures that can be reasonably expected to make sure that the personal data of Users and others are processed safely and in accordance with this Privacy Policy and applicable privacy laws.

However, transfers of information over the internet and mobile networks can never occur without any risk, so all transfers are made on the own risk of the person transferring the data. It is important that Users also take responsibility to ensure that their data is protected. It is the responsibility of the User that their login information is kept secret.

5. Transfer of personal data to third party

We will not sell or otherwise transfer Users’ personal data to third parties.

We may transfer Users’ Personal Data to;

  • our contractors and sub-contractors, acting as our Processors and Sub-Processors in accordance with our instructions, for the provision of the Service;
  • authorities or legal advisors in case criminal or improper behaviour is suspected; and
  • authorities, legal advisors or other actors, if required by us according to law or authority’s injunction.

We will only transfer Users’ personal data to third parties that we have confidence in. We carefully choose partners to ensure that the User’s personal data is processed in accordance with current privacy legislations. We cooperate with the following categories of processors of personal data; Teamtailor, who supplies the Service, our e-mail system supplier, server and hosting companies, e-mail reference companies, video processing companies, information-sourcing companies, analytical service companies and other companies with regards to supplying the Service.

6. Aggregated data (non-identifiable personal data)

We may share aggregated data to third parties. The aggregated data has in such instances been compiled from information that has been collected through the Service and can, for example, consist of statistics of internet traffic or the geological location for the use of the Service. The aggregated data does not contain any information that can be used to identify individual persons and is thus not personal data.

7. Cookies

When Users use the Service, information about the usage may be stored as cookies. Cookies are passive text files that are stored in the internet browser on the User’s device, such as computer, mobile phone or tablet, when using the Service. We use cookies to improve the User’s usage of the Service and to gather information about, for example, statistics about the usage of the Service. This is done to secure, maintain and improve the Service. The information that is collected through the cookies can in some instances be personal data and is, in such instances, regulated by our ”Cookie Policy” link.

Users can at any time disable the use of cookies by changing the local settings in their devices. Disabling of cookies can affect the experience of the Service, for example disabling some functions in the Service.

8. Changes

We reserve the right to change this privacy policy from time to time. If we make crucial changes we will notify you via email or in the service before the changes are enforced. The privacy policy available through the service will always be the latest version. If any such changes requires your consent, we will ask for it.

9. Contact

For questions, further information about our handling of personal data or for contact with us in other matters, please use the below stated contact details; Storytel hanna.lindroth@storytel.com.

 

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